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COnfidentiality policy

1. Principle

 

We take the protection of your privacy seriously. The following privacy policy details which of your personal data we process if you visit our website, use our online services, or if we provide any services to you generally.


We carefully gather and process your personal data exclusively for the purposes described in this privacy policy and only to the extent necessary and in accordance with the applicable legal provisions. We store your personal data exclusively to the extent and for the duration necessary to provide our services, or as required by law. In cooperation with our hosting providers, we make every effort to ensure that databases are protected from unauthorised access, loss, misuse and falsification.


This privacy policy is based, in particular, on the EU’s General Data Protection Regulation (GDPR). Although the GDPR is a regulation of the European Union, it is of significant relevance to us. The Swiss Federal Act on Data Protection (FADP) is heavily influenced by EU law, and companies outside the European Union and the European Economic Area must comply with the GDPR under certain circumstances.

 

2. Data protection advisor

 

Legal Services are responsible for ensuring compliance with the applicable provisions on data protection. If you have concerns regarding data protection, you may send them to us at the following address:


Sports Momentum SARL
Legal Services 
Route de Saconnex d'Arve 250

1228 Plan-les-Ouates

 

3. Collection and processing of personal data

 

We process personal data that we receive from you, our clients and their employees, business partners, from authorities, courts, arbitral tribunals or other third parties (such as e.g., business partners of our clients), that we receive when participating in training courses, events or competitions, or that we collect from through our websites, apps and other applications and offers. Insofar as it is permitted to us, we may also obtain certain personal data from publicly accessible sources.

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The categories of personal data that we collect and process about you may include, in particular, the following data:

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  • Personal information and contact details, such as name, address, telephone number, e-mail address, date of birth, nationality, gender, pictures, professional functions and activities, education, qualifications, information on family members, relatives and related or affiliated persons, affiliations with third parties.

  • Information relating to mandates and other agreements, such as contracts and contractual obligations, scope of work, claims, communication relating to mandates and other agreements.

  • Information contained in communication and other interactions with us, such as correspondence by letter or e-mail or through other means of communication with you or with third parties, meetings, call history, notes relating to communication, access logs, inquiries, social media activities.

  • Financial information, such as invoicing information, payment details, bank details, information relating to insurance, financial situation, accounting information, creditworthiness, debt enforcement and bankruptcy information.

  • Information relating to administrative, court or other proceedings, such as information on claims and defenses, persons involved and the matter at issue, criminal prosecution and conviction.

  • Information regarding legal regulations, such as anti-money laundering and export restrictions.

  • Data related to marketing activities, such as preferences and interests, newsletter opt-ins and opt-outs, responses to marketing activities, invitations and participation in events and activities.

  • Data related to the use of our website and other applications, such as connection data, IP address and other identifiers (e.g. user name in social media, MAC address of the smartphone or computer, data from cookies and similar technologies), date and time of the visit to our website, duration of the visit to the website, requested internet address (URL), referrer URL (i.e. the internet address of the website from which you accessed our website, if applicable with the search term used), browser type and version, operating system used, amount of data sent in bytes, and the search term used, location data, pages and content accessed, functions used.

  • Data obtained from public registers and other public sources, such as the debt enforcement register, credit rating directories, land register, commercial register, media and internet.

 

4. Purposes of data processing and legal basis

 

We may process personal data in accordance with applicable data protection law for the following purposes and, if necessary under applicable data protection law, on the basis of the following legal bases:

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  • For the performance of contracts: we process personal data in connection with the conclusion and performance of contracts with our clients and business partners, in particular in the context of providing services to our clients and the procurement of products and services from our suppliers and subcontractors (e.g., technical experts), as well as in order to comply with our legal obligations relating thereto. You may be affected by our data processing in your capacity as an employee of a client or business partner. The purposes of data processing and any further data protection information may be found in the respective contracts, terms and conditions and/or other applicable terms.

  • To fulfill legal obligations: We process personal data in order to comply with our legal or regulatory obligations. Processing purposes include, but are not limited to documenting compliance with legal and regulatory requirements.

  • To safeguard legitimate interests: We process personal data for the following purposes if this is necessary to protect the legitimate interests of us or of third parties or to protect legitimate public interests:

    • providing and developing our products, services and websites, applications and other platforms, on which we are active;

    • communication with third parties and the processing of their requests (e.g., job applications, media inquiries);

    • advertising and marketing (including organising events), provided that you have not objected to the use of your data for this purpose (if you are part of our client base and you receive marketing communication, you may object at any time);

    • market and opinion research, media surveillance;

    • prevention and investigation of criminal offences and other misconduct (e.g., conducting internal investigations, data analysis to combat fraud);

    • ensuring our business operations, including our IT, our websites, apps and other appliances;

    • surveillance measures to ensure the safety of our premises and facilities as well as protection of our employees and other individuals and assets owned by or entrusted to us (such as e.g., access controls, visitor logs, network and mail scanners, telephone recordings);

    • possible corporate transactions and the transfer of personal data related thereto as well as measures for business management and compliance with legal and regulatory obligations as well as internal regulations of Sports Momentum SARL.

  • Based on your consent: If you have given us consent to process your personal data for certain purposes (for example, when you register to receive newsletters), we process your personal data within the scope of and based on this consent, unless we have another legal basis and we require such a basis. Consent given can be revoked at any time, but this has no effect on data processing that has already taken place.

 

5. Cookies/tracking and other technologies in connection with the use of our website

 

We use cookies and similar technologies on our website and with respect to our marketing communication that allow us to store information on your device and/or access information stored on your device or to receive information on your response to website offerings and other marketing activities. This allows us to better understand user behavior and preferences, e.g. to provide our services in a technically error-free, secure, user-friendly and demand-oriented manner:

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  • Cookies: These are small text files that are permanently or temporarily stored on your device when you visit our website. Through the use of cookies, your browser receives an identifier and shows it on request to. We use so-called session cookies. These save your entries while you navigate on the website within the same session. Session cookies are automatically deleted after your visit to our website. We also use permanent cookies that remain stored on your device for several sessions over a defined term and allow us to recognize your browser the next time you visit the website (and, for example, to perform an automatic log-in or to display the website in your preferred language and according to your preferences). We use permanent cookies to remember your preferences (e.g., language), to help us understand how you use our services and content. If you block cookies, certain functionalities may no longer work. Permanent cookies are deleted when their expiration date is reached or if you delete them beforehand. Most browsers are set to accept cookies by default. 

  • Social media plug-ins: You can recognize plug-ins by the corresponding network logo or the «like» or «share» buttons on our website. By clicking on the plug-in, you can share content from our website on the relevant social network. The plug-in reports to the social network that your IP address is visiting our website. This can happen even if you are not logged into the social network or are not a member of the social network. If you are logged into the social network, the social network can assign your surfing behavior directly to your profile there. The social network is responsible for the processing of your personal data transmitted with the plug-in and the data protection provisions of the respective social network apply. We do not obtain precise knowledge of the content and scope of the transmitted data and its use by the social network and do not exercise any influence on it. As a rule, this involves the following data: website visited, data transmitted by your browser (IP address, browser type and version, operating system, time) and your identification number in the social network, provided you are registered there as a user. If you share content via a plug-in, you are not authorized to speak on our behalf. These are your own expressions, for which we are not responsible and liable.

  • Tracking of marketing communication: We use tracking technology in our marketing communications (e.g., newsletter, invitations) which helps us to appraise whether marketing e-mails or other communication have been opened, replied or forwarded and links followed.

  • Website analytics: We use Google Analytics on our website. This is a service of Google (google.com), with which we can measure and evaluate the use of the website (not personal). Permanent cookies that Google sets are also used for this purpose. Google does not receive any personal data from us (and does not retain any IP addresses), but it can track your use of the website. Further information on Google Analytics and the data processed can be found here: https://support.google.com/analytics/answer/6004245.

 

Cookies and similar technologies generally do not provide personal data, but only anonymous traffic data related to your device (e.g., your IP address) and statistical data (e.g., number and type of website visits). However, to the extent that the identifiers collected are classified as personal data by applicable law, we treat them as such. In addition, we sometimes combine non-personal data collected using these technologies with other personal data held by Sports Momentum SARL. When we combine data in this way, we treat the combined data as personal data for the purposes of this privacy notice.

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By using our websites, apps and consenting to receive newsletters and other marketing emails, you accept the use of the above mentioned technologies. If you do not wish to do so, you can block or delete the cookies and similar technologies via the privacy settings of your browser and e-mail program, whereby this may under certain circumstances affect the use of our website.

 

6. Transfer of data to third parties

 

Your personal data is neither transferred nor sold or otherwise transmitted to third parties in any form, unless this is required for the purpose of processing a contract or to fulfil our statutory tasks, or if you have expressly consented to this. In addition, data may be transmitted to third parties if we are under obligation to do so by law or by an enforceable official or court order.


Some recipients of such data are located in Switzerland but they can also be anywhere in the world. If we transmit data to a country that does not have appropriate data protection, we ensure an appropriate level of protection by employing contracts accordingly, or we act on the basis of the following statutory/legal exemptions: consent, performance of the contract, the establishment, execution or enforcement of legal claims, overriding public interests, published personal data, or the need to protect the integrity of the persons in question.

 

The MS Teams and Zoom services used to collaborate virtually and to conduct conference calls, online meetings, video conferences and/or webinars (‘online meetings’) are supplied by providers in the USA. Therefore, personal data is also processed in a third country. A suitable level of data protection is contractually guaranteed. Data is processed in a cloud. Only data centres in Switzerland and the EU are used.

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7. Use of artificial intelligence

 

We may deploy artificial intelligence (AI) systems to provide certain services or in certain processes where this is both helpful and expedient. This enables us to improve the quality and efficiency of our services. The tools in question (AI tools) assist us with certain tasks such as data analysis, customer service support, content creation, translation and communication. We do not take automated decisions, and we always use AI tools responsibly and in line with the applicable laws and provisions.

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8. Duration of personal data storage

 

We process and store your personal data to the extent that it is required to fulfil our contractual and legal obligations or for the purposes pursued by the processing, which means, for example, for the entire duration of the business relationship (from the initiation and performance of a contract to its conclusion) and beyond that in accordance with legal obligations for storage and documentation. It is therefore possible that personal data is stored for the period of time when claims can be made against the IPI and to the extent that we are legally obliged or authorised to do so, or legitimate business interests necessitate this (e.g. for evidence or documentation purposes). .

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9. Data security

 

We take appropriate technological and organisational security precautions to protect your personal data against unauthorised access and misuse, such as issuing instructions, training, IT and network security solutions, access controls and restrictions, encrypting data carriers and transmissions, pseudonymisation and checks.

 

10. Duty to provide personal data

 

Within the scope of our business relationship, you must provide those items of personal information required to be able to commence and carry out a business relationship and fulfil the associated contractual obligations (you usually are not obliged by law to provide us with data). However, without this data we are generally not able to conclude a contract with you (or with the office or person that you are representing), to process it nor to fulfil our legal tasks.

 

11. Profiling and automated decision-making

 

Personal data is not subject to any automated decision-making. We do not conduct profiling with personal data.

 

12. Rights of the data subject

 

In accordance with and as far as provided by applicable law (as is the case where the GDPR is applicable), you have the right to access, rectify and erase of your personal data, the right to restriction of processing or to object to our data processing in addition to right to receive certain personal data for transfer to another controller (data portability). Please note, however, that we reserve the right to enforce statutory restrictions on our part, for example if we are obliged to retain or process certain data, have an overriding interest (insofar as we may invoke such interests), are bound to maintain confidentiality or need the data for asserting claims. If exercising certain rights incurs costs for you, we will notify you thereof in advance. You have the possibility to withdraw consent.

 

In general, exercising these rights requires that you are able to prove your identity (e.g., by a copy of identification documents when your identity is not evident otherwise or cannot be verified in another way). In order to assert these rights, please contact us at the addresses provided above.

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You have the right to enforce your claims in court or to file a complaint with the competent data protection authority. The competent data protection authority in Switzerland is the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch).

 

13. Amendments

 

We may amend this privacy policy without prior notice at any time. The version published on our website is the version currently applicable. Where appropriate, we will update you about amendments via email or in another suitable manner.

 

Third-party cookies and tracking technologies

 

Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

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The list may be found at https://www.cookiebot.com/

 

Effective as of March 2026

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